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232:) that the written minutes reflect what happened at the previous meeting, then they are approved, and the fact of their approval is recorded in the minutes of the current meeting. If there are significant errors or omissions, then the minutes may be redrafted and submitted again at a later date. Minor changes may be made immediately using the normal
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Minutes are sometimes submitted by the person who is responsible for them (often the secretary) at a subsequent meeting for review. The traditional closing phrase is "Respectfully submitted" (although this is no longer common), followed by the officer's signature, his or her typed (or printed) name,
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may also be included. The part of the minutes dealing with a routine motion might note merely that a particular motion was "moved by Ann and passed". It is not strictly necessary to include the name of the person who seconds a motion. Where a tally is included, it is sufficient to record the number
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and his or her title. That closing phrase developed from "respectively submitted", expressing a claim that the order in which the various events are recorded in the minutes matches the order in which they occurred during the actual meeting.
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procedures, and the amended minutes may be approved "as amended". It is normally appropriate to send a draft copy of the minutes to all the members in advance of the meeting so that the meeting is not delayed by a reading of the draft.
76:. They typically describe the events of the meeting and may include a list of attendees, a statement of the activities considered by the participants, and related responses or decisions for the activities.
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may be kept separately. Committees are not required to keep formal minutes although less formal notes may be taken. For committees, their formal records are the reports submitted to their parent body.
167:, must be kept on file and are important legal documents. Minutes from board meetings are kept separately from minutes of general membership meetings within the same organization. Also, minutes of
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Generally, minutes begin with the name of the body holding the meeting (e.g., a board) and may also include the place, date, list of people present, and the time that the
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report (transcript) is typically not useful. Unless the organization's rules require it, a summary of the discussions in a meeting is neither necessary nor appropriate.
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of people voting for and against a motion, but requests by participants to note their votes by name may be allowed. If a decision is made by
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may take notes, with minutes prepared later. Many government agencies use minutes recording software to record and prepare all minutes in
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The format of the minutes can vary depending on the standards established by an organization, although there are general guidelines.
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Minutes are the official written record of the meetings of an organization or group. They are not
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by the members. The organization may have its own rules regarding the content of the minutes.
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The minutes of the first meeting of the Hawkes Bay
Earthquake Relief Fund Committee
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This article is about the written record of a meeting. For the unit of time, see
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The minutes may end with a note of the time that the meeting was adjourned.
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Pathways to
Proficiency - What Was Done at the Meeting: A Guide to Minutes
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206:, then all of the individual votes are recorded by name. If it is made by
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392:"Internal Revenue Manual - 4.35.2 Audit Techniques for Business Returns"
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142:(RONR), the minutes should contain mainly a record of what was
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786:. Independence, MO: National Association of Parliamentarians.
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Rescind, repeal, annul or amend something previously adopted
84:
The name "minutes" possibly derives from the Latin phrase
761:. American Institute of Parliamentarians. Archived from
521:
Parliamentarian & Parliamentary
Procedure Consultant
210:
without a formal vote, then this fact may be recorded.
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Request for permission to withdraw or modify a motion
673:"Frequently Asked Questions about RONR (Question 16)"
314:"Frequently Asked Questions about RONR (Question 15)"
1273:
1096:
Motions relating to methods of voting and the polls
88:(literally "small writing") meaning "rough notes".
708:(11th ed.). Philadelphia, PA: Da Capo Press.
729:(2nd ed.). Philadelphia, PA: Da Capo Press.
493:. Nancy Sylvester, MA, PRP, CPP-T. Archived from
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116:, or a group's appointed or informally assigned
96:Minutes may be created during the meeting by a
726:Robert's Rules of Order Newly Revised In Brief
837:
677:The Official Robert's Rules of Order Web Site
543:"Meeting Minutes According to Robert's Rules"
318:The Official Robert's Rules of Order Web Site
1265:The Standard Code of Parliamentary Procedure
1076:Objection to the consideration of a question
851:
807:. Vancouver (Canada): Eli Mina Consulting.
1337:Beauchesne's Parliamentary Rules and Forms
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723:Robert III, Henry M.; et al. (2011).
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942:Voting methods in deliberative assemblies
160:The minutes of certain groups, such as a
778:National Association of Parliamentarians
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1287:Mason's Manual of Legislative Procedure
491:"How to Write and Keep Meeting Minutes"
14:
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1086:Consideration by paragraph or seriatim
753:American Institute of Parliamentarians
701:Robert, Henry M.; et al. (2011).
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220:Usually, one of the first items in an
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872:Principles of parliamentary procedure
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363:"The Importance of Corporate Minutes"
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1294:Erskine May: Parliamentary Practice
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1316:Odgers' Australian Senate Practice
867:History of parliamentary procedure
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183:contains a sample set of minutes.
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1323:House of Representatives Practice
1111:Request to be excused from a duty
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1043:Fix the time to which to adjourn
990:Limit or extend limits of debate
679:. The Robert's Rules Association
320:. The Robert's Rules Association
1136:Request for any other privilege
1101:Motions relating to nominations
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426:"How to File Corporate Minutes"
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1147:Motions that bring a question
1028:Raise a question of privilege
804:Mina's Guide to Minute Taking
402:. May 5, 2006. Archived from
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190:called the meeting to order.
146:at the meeting, not what was
1280:Riddick's Rules of Procedure
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136:of those proceedings. Using
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27:Written details of a meeting
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758:The Complete Minutes Manual
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1091:Division of the assembly
400:Internal Revenue Service
1385:Parliamentary procedure
1215:Disciplinary procedures
1124:Request for information
853:Parliamentary procedure
704:Robert's Rules of Order
181:Robert's Rules of Order
36:Minute (disambiguation)
1182:Legislative procedures
1132:Request to read papers
1116:Requests and inquiries
1081:Division of a question
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34:. For other uses, see
1167:Discharge a committee
1120:Parliamentary inquiry
970:Postpone indefinitely
877:Deliberative assembly
553:John Wiley & Sons
44:
1205:Recall of Parliament
406:on December 22, 2015
1349:ABC of Chairmanship
1157:Take from the table
541:Jennings, C. Alan.
497:on 20 February 2015
1309:Lex Parliamentaria
1053:Incidental motions
1015:Privileged motions
962:Subsidiary motions
801:Mina, Eli (2004).
574:, pp. 472–473
489:Sylvester, Nancy.
169:executive sessions
165:board of directors
54:minutes of meeting
47:
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1200:Motion to pass on
1190:Call of the house
1071:Suspend the rules
995:Previous question
952:Unanimous consent
932:Order of business
736:978-0-306-82019-9
715:978-0-306-82020-5
517:"Minutes Article"
230:unanimous consent
222:order of business
16:(Redirected from
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453:Robert 2011
338:Robert 2011
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1379:Categories
1343:Morin code
1172:Reconsider
769:2016-03-01
683:2015-12-15
558:2015-12-16
527:2015-12-16
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410:2015-12-16
377:2015-12-16
324:2015-12-15
266:References
882:Committee
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284:"Minutes"
271:Citations
234:amendment
162:corporate
122:real-time
118:secretary
106:shorthand
80:Etymology
62:protocols
1390:Meetings
947:Majority
780:(2009).
755:(2014).
241:See also
155:verbatim
92:Creation
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1223:Censure
1038:Adjourn
1000:Cloture
937:Minutes
887:Session
694:Sources
396:Irs.gov
367:Inc.com
293:15 June
257:Hansard
252:Gazette
128:Purpose
74:hearing
70:meeting
50:Minutes
1302:Manual
1260:(RONR)
1238:Naming
1066:Appeal
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175:Format
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247:Diary
199:tally
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66:notes
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371:Inc.
295:2019
148:said
144:done
100:or
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38:.
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