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ISAD(G)

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415:, a subgroup of the AdHoc Commission on Descriptive Standards discussed the first draft of these standards beginning in 1990. The first version of ISAD(G) was released and adopted by the ICA in 1994. In 1999, an evaluation of ISAD(G) was conducted in order to determine its effectiveness of describing datasets and to evaluate how it had been being used in data archives. After lengthy research and evaluation, the ICA published a revised version, the second edition, in 2000. Sometimes abbreviated as 479: 22: 463:
database and adhere to ISAD (G) standard for archival description. The UNESCO Archives are also organized using a method known as archival description in the archives database AtoM for archival description. The archival description standard used by UNESCO Archives in AtoM is the General International
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EAD: Encoded Archival Description (EAD) uses XML schemas to encode content descriptions mapped to ISAD(G) standards as a guide to determine required data elements and hierarchical relations between said elements. These protocols are not exclusive but complimentary. ISAD(G) is not as specific as EAD
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The World Bank Group has adopted ISAD(G) as the standard for description of its archival records. Each record has at least one level (Fonds) and where multiple levels are available, they are presented in a tree format. The World Bank Group Archive is arranged into Fonds (level of description) using
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ISAD(G) has been implemented by many institutions together with other protocols such as ISO 15489 record management protocol or the ISSAR(CPF) protocol on archival authority records. ISAD(G) has been mapped into archival finding aids protocols such as EDA and structure standards like Dublin Core.
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available. Standardization in the Archival world was born to increase the number of points of contact between multiple archives across different institutions. Standardization can be considered a tool that archivists must adopt and adapt for their functioning in the contemporary information age.
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The advent of the internet and electronic records changed the way curators conceived archives. The ability to interrelate archives around the world constitutes both an advantage and a challenge. Thus, there was a need to standardize archival descriptions to make the best use of the technologies
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Multilevel description starts from a general level of description, which is usually the fonds, and proceeds to more detailed levels, such as the subfonds, the series, the file, the item, etc. This hierarchical structure must be represented and properly defined in the archival description.
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ISAD(G) defines a list of elements and rules for the description of archives and describes the kinds of information that must and should be included in such descriptions. It creates a hierarchy of description that determines what information should be included at what level.
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with respect to finding aid data, but it offers a useful model for determining both essential elements and the amount of descriptive detail an archivist may wish to gather at each hierarchical level.
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To avoid repetition, general information common to a group must be declared in the highest level possible. Sublevels must, in turn, contain common information applicable to its child levels.
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Example: Excerpt of an XML schema describing the archival unit Records of the Global Environment Facility  from the World Bank Group Archive using the ISAD(G) protocol:
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Elements used to unequivocally identify the unit of description: country code, repository code, specific local reference code/control number/other unique identifier.
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In Canada, ISAD(G) was implemented alongside ISSAR(CPF) in the second edition of Rules for Archival Description (RAD2) by the Canadian Council on Archives in 2005.
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In the United States, the implementation of ISAD(G) by the Society of American Archivists is described in Describing Archives: A Content Standard (2006).
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Youn, Eunha (11 May 2015). "Adoption of ISAD(G) in practice: a close look at the standardization process of ISAD(G) in a manuscript archives of Korea".
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ISAD(G) has been adopted as the standard for archival description by many national and international institutions. For example:
85:(ICA/CIA) as an international framework standard to register archival documents produced by corporations, persons and families. 308:
Relevant physical conditions, software and hardware requirements for the access and preservation of the unit of description.
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To provide information on the internal structure, the order and/or the system of classification of the unit of description.
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Shepherd, Elizabeth; Smith, Charlottte (2000). "The Application of ISAD(G) to the Description of Archival Datasets".
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Every archival unit must be linked to its parent level within the hierarchy and its level must be made explicit.
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Information about units of description related by provenance or other associations with the unit of description.
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Information in each level of description must be related only to the archival unit described in that level.
1229: 74:(General International Standard Archival Description) defines the elements that should be included in an 32: 1596: 456:
EAD XML schemas with metadata for the description or archival content following the ISAD(G) standard.
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Since its publication, ISAD(G) has been adopted by a great number of institutions around the world.
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Publications that are about or are based on the use, study, or analysis of the unit of description.
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In the United Kingdom, ISAD(G) was adopted by The National Archives Cataloguing Standards in 2000.
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ISAD(G) defines 26 data elements of description, 6 of which are mandatory, divided into 7 areas:
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Appraisal, destruction and scheduling actions taken on or planned for the unit of description.
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Biographical or Administrative details pertaining to the creators of the unit of description.
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Dates of record creation during the conduction of affairs or dates of document creation.
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Information about the existence and availability of copies of the unit of description.
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The standard provides a framework for a common approach, rather than a rigid format.
203:(Of the 4 elements that make up the Context Area, only the first one is mandatory.) 1398: 1271: 329:
Information about the existence or destruction of the original unit of description.
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Information on legal status that may affect access to the unit of description.
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Conditions for the reproduction of the unit of description after creation.
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Thefollowingarrangementisprovisional.Recordsarearrangedintoeightseries:
300:: Languages, scripts and symbol systems used in the unit of description. 1573:
International Council on Archives Committee on Descriptive Standards
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ISAD(G): Synthesis or Innovation in Archival Description Traditions?
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Summary of scope and content relevant to the level of description.
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Physical or logical extent and medium of the unit of description.
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ISAD(G): General International Standard Archival Description
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RecordsaresubjecttotheWorldBankPolicyonAccesstoInformation.
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Information that does not fit in any of the previous areas.
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Relevant historical information on the unit of description.
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RecordsaresubjecttotheCopyrightPolicyoftheWorldBankGroup.
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TheGlobalEnvironmentFacility(GEF)beganoperationsin(...)
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the revised version remains the current standard today.
188:: Level of the unit of description within the hierarchy. 791:*implementingthedecisionsoftheGEFAssemblyandCouncil; 379:
Information on who prepared the description and how.
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Physical characteristics and technical requirements:
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Finding aids applicable to the unit of description.
253:Appraisal, destruction and scheduling information: 411:After initial activities since 1988 supported by 1588: 1428:"Describing Archives: A Content Standard (DACS)" 1235:International Standard Archival Authority Record 739:"md5-f21fc51e335ca4fbfd1d0638c5abdd59" 118:Information relevant to the level of description 1264:Journal of the Archives and Records Association 972:*Corporateaffairs,liaison,andconventionrecords 35:for grammar, style, cohesion, tone, or spelling 1484:Toward a Second Edition of RAD : A Report 1378:. Ann Arbor, MI: ProQuest LLC. pp. 13–14. 1306:Bonturi, Lina (2017). "Archival Description". 798:*coordinatingtheformulationandoverseeing(...) 1498:"API Access to Archival Description Metadata" 1388: 958:*Policydevelopmentandbusinessstrategyrecords 634:265.00linearfeetoftextualrecords(approximate) 464:Standard for Archival Description (ISAD (G)). 263:Planned additions to the unit of description. 194:Extent and medium of the unit of description: 1546:"Records of the Global Environment Facility" 1526:"EAD Application Guidelines for Version 1.0" 387:Protocols on which the description is based. 232:Immediate source of acquisition or transfer: 107:Description from the general to the specific 532:Implementation of ISAD(G) using XML schemas 469:Compatibility with other archival protocols 1101:*SeeRecordsofIndividualStaffMembers(...)* 1456: 515:Learn how and when to remove this message 59:Learn how and when to remove this message 1015:Recordsweretransferreddirectlyfrom(...) 459:UNESCO Archives are organized using the 1305: 1225:Describing Archives: A Content Standard 1075:*SeeRecordsoftheEnvironmentSector(...) 1589: 1373: 234:Source of acquisition of the material. 216:Administrative / Biographical history: 102:ISAD(G) follows 4 general principles: 1257: 1255: 894:Alsoincludedarerecordsrelatedto(...) 580:RecordsoftheGlobalEnvironmentFacility 486:This section may contain information 1422: 1420: 1391:Journal of the Society of Archivists 1331: 1329: 1327: 1325: 1323: 1321: 1319: 1317: 1310:. Chandos Publishing. pp. 1–22. 1301: 1299: 1297: 1295: 1293: 1261: 1180:Afindingaidforthisfondsdoesnotexist. 777:Attheconclusionofitspilotphase(...) 472: 327:Existence and location of originals: 15: 880:RecordsrelatedtoGEF'srole(...) 819:Itsbusinessactivitiesinclude:(...) 210:Creator of the unit of description. 13: 1459:"The National Archives - Homepage" 1252: 805:*ensuringtheimplementationof(...) 290:Conditions governing reproduction: 14: 1628: 1556: 1417: 1337:"ISAD(G) standard - Archives Hub" 1314: 1290: 1215:International Council on Archives 1088:*SeeRecordsoftheOperations(...)* 784:Thegovernancestructureofthe(...) 335:Existence and location of copies: 172:Name for the unit of description. 83:International Council on Archives 993:*Seniormanagementcorrespondence 951:*Monitoringandevaluationrecords 477: 20: 1538: 1518: 1504: 1490: 395:Dates of creation and revision. 1512:"Organization of the Archives" 1475: 1457:Garmendia, Jone (March 2017). 1450: 1432:Society of American Archivists 1382: 1367: 1350: 812:*reviewingandreportingto(...) 276:4.Conditions of Access and Use 88: 1: 1276:10.1080/23257962.2015.1029892 1245: 1114:*Seerecordsrelatedtothe(...) 901:Thisfondsalsoconsistsof(...) 843:"publicationStatus" 826:Asof2012,theGEFinvolves(...) 343:Related units of description: 138:Non-repetition of information 97: 1230:Encoded Archival Description 887:Thefondsalsoconsistsof(...) 770:Initially,theWorldBank(...) 298:Language/scripts of material 282:Conditions governing access: 7: 1308:Archives in the Digital Age 1208: 986:*Communicationsandoutreach 450:Transnational Organizations 425: 146: 10: 1633: 763:ThepurposeoftheGEFis(...) 717:"atom_503_actor" 607:"atom_503_event" 402: 1403:10.1080/00379810050006911 965:*FocalAreaprogramrecords 722:GlobalEnvironmentFacility 492:to the article's subject. 81:. It was approved by the 1119:</relatedmaterial> 915:Alsoincludedarethe(...) 873:Thefondsconsistsof(...) 545: 393:Date(s) of descriptions: 1602:International standards 1141:</accessrestrict> 239:3.Content and Structure 128:Linking of descriptions 1575:, 2000, archived from 1374:Casini, Paola (2014). 1358:"ISAD (G): The Basics" 908:Recordsrelatedto(...) 644:WorldBankGroupArchives 434:National Organizations 269:System of Arrangement: 1463:The National Archives 1185:</otherfindaid> 920:</scopecontent> 696:</langmaterial> 560:"ISAD(G)v2" 490:important or relevant 385:Rules or Conventions: 371:7.Description Control 1194:"combined" 1163:</userestrict> 1058:</processinfo> 1034:Accrualsareexpected. 998:</arrangement> 727:</origination> 497:improve this section 186:Level of Description 155:1.Identity Statement 1531:Library of Congress 1240:Archival processing 1220:Records in Contexts 1061:<relatedmaterial 1042:<processinfo> 649:</repository> 1122:<accessrestrict 639:<repository> 582:</unittitle> 321:5.Allied Materials 245:Scope and content: 39:You can assist by 1203:</archdesc> 1172:"3.4.5" 1150:"3.4.2" 1128:"3.4.1" 1067:"3.5.3" 1039:</accruals> 1026:"3.3.3" 1007:"3.2.4" 929:"3.3.4" 865:"3.3.1" 834:</bioghist> 745:"3.2.2" 705:"3.2.1" 693:</language> 677:</language> 658:"3.4.3" 646:</corpname> 636:</physdesc> 629:"3.1.5" 620:</unitdate> 613:"3.1.3" 591:"3.1.1" 575:"3.1.2" 554:"fonds" 525: 524: 517: 377:Archivist's Note: 351:Publication note: 224:Archival history: 69: 68: 61: 1624: 1597:Archival science 1583: 1581: 1570: 1550: 1549: 1542: 1536: 1535: 1522: 1516: 1515: 1508: 1502: 1501: 1494: 1488: 1487: 1479: 1473: 1472: 1470: 1469: 1454: 1448: 1447: 1445: 1443: 1434:. Archived from 1424: 1415: 1414: 1386: 1380: 1379: 1371: 1365: 1364: 1362: 1354: 1348: 1347: 1345: 1343: 1333: 1312: 1311: 1303: 1288: 1287: 1259: 1204: 1201: 1198: 1195: 1192: 1189: 1186: 1183: 1179: 1176: 1173: 1170: 1167: 1166:<otherfindaid 1164: 1161: 1157: 1154: 1151: 1148: 1145: 1142: 1139: 1135: 1132: 1129: 1126: 1123: 1120: 1117: 1113: 1110: 1107: 1104: 1100: 1097: 1094: 1091: 1087: 1084: 1081: 1078: 1074: 1071: 1068: 1065: 1062: 1059: 1056: 1053: 1049: 1046: 1043: 1040: 1037: 1033: 1030: 1027: 1024: 1021: 1018: 1017:</acqinfo> 1014: 1011: 1008: 1005: 1002: 999: 996: 992: 989: 985: 982: 978: 975: 971: 968: 964: 961: 957: 954: 950: 947: 943: 940: 936: 933: 930: 927: 924: 921: 918: 914: 911: 907: 904: 900: 897: 893: 890: 886: 883: 879: 876: 872: 869: 866: 863: 860: 859:<scopecontent 857: 854: 850: 847: 844: 841: 838: 835: 832: 829: 825: 822: 818: 815: 811: 808: 804: 801: 797: 794: 790: 787: 783: 780: 776: 773: 769: 766: 762: 759: 755: 752: 749: 746: 743: 740: 737: 734: 731: 728: 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Index

copy editing
editing it
Learn how and when to remove this message
archival
finding aid
International Council on Archives
UNESCO
AtoM
important or relevant
improve this section
Learn how and when to remove this message
International Council on Archives
Records in Contexts
Describing Archives: A Content Standard
Encoded Archival Description
International Standard Archival Authority Record
Archival processing


doi
10.1080/23257962.2015.1029892
S2CID
155847887






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